Peachtree Accounting

How To Maintain Customers & prospects

First of all open the Peachtree Accounting Software. And then clicking the “open and existing

Company”.

ü  Name and address information, including separate billing and shipping information, e-mail address, and Web site address

ü  The date of the last invoice, statement, and payment received

ü  Sales history, including year-to-date and period-to-date sales and monthly totals

ü  The usual sales account used for this customer

ü  The customer's beginning balance.

Following  window will appear:

Uper level of given below window is called Header  $ Tabs. And this window have secen options.

First option is “Customer ID” this option is compulsory to fill in the blanks also finding option are given. Second option is Name etc .

General tab

This is  General information about the customer like as contact information, address, phone and fax numbers, sales tax code, and beginning balances, select the General tab in the Maintain Customers/Prospects window.

 

Sales Default Tab

Sales Defaults tab in the Maintain Customers/Prospects window. We  can change this information as per transaction level.
Sales Rep: You can enter the sales representative that has contact with the customer.
G/L Sales Account: Enter a General Ledger account for the default sales account for this customer.

Open Purchase Order Number: Is using of the customer.

Ship Via: You can select the primary shipping carrier you want to use to ship items to this customer.

Resale #: If this customer purchases items for resale, enter the resale number here.

Price level :Names are set up on the Price Level tab of the Inventory Item Defaults window.

Terms: You can choose to use the standard customer payment terms set up in Customers.

Form Delivery Options, Delivery method and CC Sales Rep are given options etc.

If we not this fill the column of GT. Sales Acc. (GENERAL LEDGER SALES ACCOUNT) then the illegal account. So if we save this account without fill this account. So this column is compulsory to fill

  .

TAB PAYMENT DEFAULTS: They used for Credit card whose transactions are to be via credit card.

Then we fill the Adress , City Zip Code and Country Name.

Customer Fields. In this window the information of customer and we can says that second customer on the behalf of first customer to goods transaction. There are five options in this Customer Fields.

History. We can see the time period of you first made a sale to customer. And also see that last invoice to send to customerWhen entering a new customer, you can enter information on this tab; once you save the customer record, this tab is for display purposes only.
Customer Since: This is the date when you first made a sale to the customer.
Last Invoice Date: This is the date of the last invoice you sent to the customer.
Last Invoice Amt: This is the amount of the last invoice.
Last Payment Date: This is the date of the last payment you received from the customer.
Last Payment Amt: This is the last payment amount you received from the customer.
Last Statement Date: This is the date of the last statement you sent to the customer.

Then we enter the customer beginning balances. We can enter the beginning balances for any customer at any time.

Then we check the customer balances.

Customer ID

Name

Amount

MAINTAIN OF CHARTS OF ACCOUNT

CHART OF ACCOUNTS

The Peachtree Accounting charts of accounts.

A Chart of Accounts is a way of showing a business´s financial information in such a way that it is possible to make good financial decisions based on the information that it shows. A chart of accounts is a listing of the names of the accounts that a company has identified and made available for recording transactions in its general ledger. A company has the flexibility to tailor its chart of accounts to best suit its needs, including adding accounts as needed.

Now you have setup your company in Peachtree, it is recommended to establish Chart of accounts, General Ledger Defaults and Beginning Balance if any.

To establish the charts of accounts click the Maintains menu and select “Chart of Accounts”.

Click on the “Maintain” option and than click on the  “Chart of Accounts” have many options like Close, save, delete, change Id,new, or help buttons options.

Account ID:________________ First option are here “open a list of accounts a select from”.First all fisrt option are fulfilled.

Account ID:______________ Second options are here “Previous record” and this option are fulfilled .

Account Id:_______________ Third option are here “Next record” and this option are fulfilled.

Other options are here “Account Type” and than this option are fulfilled.

Fullfill the First, Second and Third options.

Account types define how the account will be grouped in reports and financial statements. They also control what happens during fiscal year-end.

General Ledger accounts are assigned types on the General tab of the Maintain Chart of Accounts window. Select an account type from the drop-down list (selection on the keyboard click the button on the option you select the button “tab” and select Save to save the account. The account type should be selected carefully. If you are entering a “cash in bank” account then its type will be “cash” so on.in this procedure you have done than the save the “maintain Of Chart of Accounts” on the keyboard Alt+S button to save the procedure.When the Account ID becomes in Blue color then it means your account is save in chart of account.

For checking that those accounts which is made press this look up button. 

Correction in any chart of accounts

There may be a wrong entry in either in accounts. Then we correct the entry or word in this dialogue box. If (REtained Earning) will be written. Then correction of spelling will that click on DESCRIPTION column then correct the words.

But you are save this account. Then we will click on OPEN A LIST ACCOUNTS TO SELECT FORM. Then see this account which you spelling or wrong name post of this account. Then click on this account to show in this display of picture.

After the open this account you see that spellings which we was wrote and save it. Now you want to correct this spelling. Then click on Description column and do the spelling  check and actual spelling write. Then press ALT+S to save this account.

Then again open the “OPEN A LIST ACCOUNTS TO SELECT FORM” to check this account spellings and confirm to this account that accounts is all right or not and you are fulfill the options.

If we delete any account, which we do wrong posted. And we want to delete this account which to save it. Then click on OPEN A LIST ACCOUNTS TO SELECT FORM and then double clicking on this account to want you deleted. After double clicking the account you have to open this account and in top you see to toolbar.

Click on the delete button and after click on delete button, question araise you that are you sure want to delete this record. If confirm you want to delete this column then Ok. After click on Ok your account has been deleted.

Peachtree Accounting  Software

Setup of a new company

First when we want to make  a new company in this software . Open a software window for setting up of a new company.  When we click the software then the window will appear:

Following options are given in this window and we use option second because “set up a new company” . Click the “set up a new company” option .

After clicking the “set up a new company” option then the new company setup introduction window are open and five options are given below.

When clicking on the next button the another window will appear. After click the next button then the new company setup company information window are open. And in this window has following 13 options. We are not 13 options use.In this window fill the company names  because company names is compulsory to fillup.

                                                                                                              

After  clicking on the  next button then new company setup “Charts of Accounts” window are open and in this window have 5 options.Clicking the option 5 Build your own company because we are build own company.

After click on the next button then new wiondow are open company setup “Accounting Method”.There are two types of accounting methods one is “Accrual” and second is “Cash”.

Accrual method:

                          The transaction is recorded on the occurance.

Cash method:

                          The transaction is recorded when cash is received from customers.

Note:Once you select an accounting method, it cannot be changed.

We are select the Accrual method option. After the selection of the accrual method then the new company setup “Posting Method” window are open. In posting method there are two methods Peachtree Accounting can use to process transactions.One method is “Real Time” and second method is “Batch”.

Real time: Transaction are posted to the General Ledger as they are entered and saved.Most companies use this method. Select the radio button and we are also use this method of accounting.

Batch: Transaction are saved by the program and then posted in a group.

                

After click on the  next button then the new company setup “Accounting Periods”. In the next phase you have to select the accounting  period. Normal accounting period is 12 month accounting period.

In the next step, you have to chose the month when the accounting period will start and the month when first time the transaction will recorded.

After the selection of the accounting periods.By clicking next button the new window are open “Congratulation”. Finish the company set up completes.

set up a new company

Peachtree Accounting  Software

Setup of a new company

First when we want to make  a new company in this software . Open a software window for setting up of a new company.  When we click the software then the window will appear:

Following options are given in this window and we use option second because “set up a new company” . Click the “set up a new company” option .

After clicking the “set up a new company” option then the new company setup introduction window are open and five options are given below.

When clicking on the next button the another window will appear. After click the next button then the new company setup company information window are open. And in this window has following 13 options. We are not 13 options use.In this window fill the company names  because company names is compulsory fillup.

                                                                                              

After  clicking on the  next button then new company setup “Charts of Accounts” window are open and in this window have 5 options.Clicking the option 5 Build your own company because we are build own company.

After click on the next button then new wiondow are open company setup “Accounting Method”.There are two types of accounting methods one is “Accrual” and second is “Cash”.

Accrual method:

                          The transaction is recorded on the occurance.

Cash method:

                          The transaction is recorded when cash is received from customers.

Note:Once you select an accounting method, it cannot be changed.

We are select the Accrual method option. After the selection of the accrual method then the new company setup “Posting Method” window are open. In posting method there are two methods Peachtree Accounting can use to process transactions.One method is “Real Time” and second method is “Batch”.

Real time: Transaction are posted to the General Ledger as they are entered and saved.Most companies use this method. Select the radio button and we are also use this method of accounting.

Batch: Transaction are saved by the program and then posted in a group.

               

After click on the  next button then the new company setup “Accounting Periods”. In the next phase you have to select the accounting  period. Normal accounting period is 12 month accounting period.

In the next step, you have to chose the month when the accounting period will start and the month when first time the transaction will recorded.

After the selection of the accounting periods.By clicking next button the new window are open “Congratulation”. Finish the company set up completes.